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Email attachments Fri, Oct 13, 2006
The best way to get me to ignore whatever you're saying in an email is to tell me to read an attachment.  I get this at work all the time.  Some jerk will send an email to all 600,000 or so employees (possibly an exaggerated number) with an obscure subject like "Important information" and a meaningless message saying "See attached file for details".  If you don't take the time to write a good email, I won't take the time to read it.  Opening an attachment is usually a cumbersome, time-consuming process, especially if it's a PDF.  And most times, the information in the attachment can be quickly and easily summarized in a sentence or two, if not just completely copied and pasted into the body of the email.  Some people send an attachment because it's the only way they know how to organize and/or display information.  Large bodies of text come in DOC and PDF files; schedules and finances come in XLS files; presentations and diagrams come in PPT files.  But when your schedule is as simple as "Column A:  Date; Column B:  Event", I think you can skip the whole Excel file and just put the information in the email.  If your body of text is from another person and you want to make clear that you're not the originator of the information, use quotes.  It's really quite simple. #technology


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